Many medical staffing agencies today are burdened by complex onboarding requirements when registering doctors, nurses, and agency workers. Doctors and nurses are forced to juggle filling out forms, being interviewed, and signing contracts in person all while attending to their existing (and urgent) work responsibilities. 

As a result of cumbersome paperwork and inefficient communication, this qualification and placement process is often prolonged — damaging the placement rate and using up valuable time and resources. 

This is a problem given that agencies typically staff large numbers of medical personnel, and hospitals and clinics require qualified doctors to fill in vacancies quickly. 

But there’s a better way. Digitally onboarding medical staff allows agencies to collect all forms and documents in one shot. Medical personnel get qualified quickly, helping agencies make the most of their human capital faster. At the heart of this is the switch to instant, mobile optimized eForms and document collection

 

The Dangers of Prolonging Medical Staff Applications

When healthcare recruitment firms take too long to onboard new employees, it’s more than a mere annoyance for employees and the medical staff they recruit: it can have serious business consequences. Here’s what can happen when manual processes and too many touch points prolong medical staff recruitment:

health 4 100 Doctors fail to join: Staffing agencies must stay attractive both to the hospitals that expect them to bring doctors at a moment’s notice, and to the doctors themselves. The staffing agency that offers a fast and convenient application process will win over the agency that’s riddled with friction.

 

health 5 100Agencies fail to fill positions on time: Without a steady influx of new medical staff from the agency, hospitals and clinics struggle to treat patients promptly. This adds tension to the relationship between the agency and the medical institution.

 

 

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Recruiter productivity suffers: Beginning a recruiting process with a potential doctor who fails to get qualified and/or placed is a massive waste of time. All the money and effort that went into recruiting this person cannot be recouped. And even if the doctor ultimately does join, the huge investment involved in getting him or her to the finish line could have gone to recruiting additional doctors. It’s just not productive.

 

health 7 100 Reputational damage occurs: A lengthy onboarding process can lead to reputational damage. Word can get around that the agency is not doctor-friendly, hampering recruitment efforts.

How eForms Can Transform Healthcare Recruitment

Electronic forms allow agencies to recruit new medical staff, faster. They are optimized for whatever channel the medical personnel prefers to use, including smartphones. eForms can also be baked into a larger automated workflow.

User-friendly digital application forms provide medical staff with an intuitive interface so they can complete all the required information correctly the first time, eliminating rework and chasing. Digital forms simplify the paperwork that often slows processes and frustrates medical staff and agency employees. 

These smart forms include conditional logic capabilities that can be added to reveal to medical staff only the fields that pertain to their unique characteristics. This allows medical staff to breeze through forms that populate with fields based on their previous responses. Forms get completed faster and with higher accuracy.

eForms can be harnessed at all mission-critical stages of the onboarding process, and include: 

 

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This way, the necessary information can be easily collected the moment it becomes relevant. 

Recruiters simply send a text message containing a link to the relevant form. The candidate completes it out on a mobile-optimized interface (providing an eSignature if necessary), and the company is notified.

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Instant Document Collection for Healthcare Staffing

Healthcare staffing companies are typically required to collect dozens of documents from each candidate. Some of these are forms that need to be filled out, and some aren’t. Regardless, staffing companies need a way to collect documents at scale. Whether it’s an ad-hoc document or multiple documents, recruiting professionals should be able to instantly request documents from candidates and receive them on the spot.

 

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eForms and Digital Document Collection Slash Average Onboarding Time — And More

Switching to intuitive eForms and document collection quickly boosts the average onboarding time. Whether they are on the go or at a clinic or hospital, staff can instantly submit forms from their smartphones.

Medical personnel no longer have to wait till they’re in front of a computer to submit their information to the company. And recruiters no longer have to chase personnel for key forms and information.

At the same time, eForms make the life of recruiting professionals easier. No more leafing through piles of paperwork –– with just a few clicks, all documents are collected and stored in the right place. 

 

As a result, companies enjoy:

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Digitizing Medical Staff Forms Maximizes ROI

Dynamic, mobile-optimized eForms and document collection allows agencies to expedite onboarding and minimize headaches. They can be used as part of a greater automated workflow with other capabilities, or as a single tool. They can be integrated into the company’s existing CRM, or used as a standalone. 

One healthcare staffing company that adopted Lightico’s eForm and document collection solution saw:

 

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Agencies can finally onboard quickly, reduce leakage in the recruitment process, and get medical staff to training faster. Instead of being weighed down by bureaucracy, agencies are buoyed by efficiency. 

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reviews"Great tool to expedite customer service"

The most helpful thing about Lightico is the fast turnaround time, The upside is that you are giving your customer an easy way to respond quickly and efficiently. Lightico has cut work and waiting time as you can send customer forms via text and get them back quickly, very convenient for both parties.

"Great Service and Product"

I love the fact that I can send or request documents from a customer and it is easy to get the documents back in a secured site via text message. Our company switched from Docusign to Lightico, as Lightico is easier and more convenient than Docusign, as the customer can choose between receiving a text message or an email.